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7.3 Board Meeting Minutes

Policy:

Minutes are recorded for every Board meeting by the secretary of the Board, unless delegated to the Executive Director.

Procedure: 

  1. The secretary is responsible for taking minutes for every Board meeting, arranging these minutes in a specific format and distributing them to the remainder of the Board.
  2. Prior to each meeting, the secretary submits a draft of the minutes to the Chair of the Board for approval.
  3. The Chair submits any changes to the draft of minutes.
  4. The secretary updates the minutes and distributes them to the remainder of the Board.
  5.  At the next board meeting, minutes are approved and final copies are distributed to Directors.
  6. ABO staff stores a final digital copy of all minutes on-site for future reference.